What's inside
Twelve systems. No filler.
Everything a yard actually deals with — from a loose shoe on a Friday to a foaling to a co-owner who wants their invoice split. Here's what each part does, and what it looks like when you open it.
What's inside
EquiSphere
12
systems
- 01Horse records
- 02Health, farrier & medication
- 03Training, fitness & recovery
- 04Competitions & results
- 05Breeding & pedigree
- 06The yard diary
- 07Stables, paddocks & feed
- 08Costs, billing & ownership
- 09The team
- 10Owner updates
- 11The document vault
- 12The concierge
Horse records
Everything that ever happened to this horse, on one page.
Vet visits, shoeing, teeth, worming, feed, work, competitions, owners, papers — one page per horse, oldest to newest. When the vet asks what you gave him in March, you're not flicking through a diary in the feed room.
- One page per horse, in date order
- Health, farrier, feed and work in the same place
- Papers and ownership attached to the horse
- The record travels with the horse if it's sold
Storm Shadow
Bay gelding · 12 yrs · Owner Mrs. Hale
Health, farrier & medication
It tells you before it's late, not after.
Farrier cycles, vaccinations, worming, teeth, medication courses — each with its own rhythm, each counting down. Log a treatment and the next one puts itself in the diary.
- Farrier, jabs, worming and teeth on their own cycles
- Every dose written down on the horse's record
- Reminders that reach a person, not just a screen
- A care history you'd be happy to hand a vet
Training, fitness & recovery
Work, rest, and honest eyes on both.
Log the week's work and see it as a shape instead of a feeling. Where the hard days landed, where a horse hasn't had a proper break, whether you're genuinely building towards that show or just doing Tuesdays.
- A week's work at a glance
- Hard days and rest days kept in balance
- Notes from the saddle, stored with the horse
- Season goals you can still see in February
Competitions & results
The result, and what you learned.
The score at the end of the day, kept against the horse — and the note you'd otherwise have forgotten by the next one: went early at the double, needs a longer warm-up. Show days and transport sit in the yard diary with everything else.
- Results kept against the horse
- Notes that make the next outing better
- Show days and transport in the yard diary
- A season you can look back through
Breeding & pedigree
The paperwork a foal will need in ten years.
Coverings, scans, foaling dates, sire and dam, registry papers. Written down once while you still remember it, so the story is complete the day a buyer starts asking proper questions.
- Covering and foaling records with real dates
- Sire and dam linked, generation to generation
- Registry papers filed to the foal
- A breeding history that survives a house move
Evening Star
bay filly · registry pending
Sire
Lord Windsor
Dam
Celestial Arc
Covering 14 Jun · foaled 12 May · papers attached to the record.
“Good yards already run on people who remember everything. This just means they don't have to.”
The idea behind EquiSphere
The yard diary
One day, and one version of it.
Vet, farrier, lessons, turnout, transport and who's on duty — in a single diary the whole yard reads. Move something and everyone's copy moves with it. No more "I thought you'd told him".
- A shared day and week the yard can trust
- Jobs assigned to a named person
- Visits, lessons and transport side by side
- Change it once; everyone sees it
No clashes · everyone sees their own day.
Stables, paddocks & feed
Who's in which box, and how much hay is left.
Boxes, fields, arenas, feed plans and what's genuinely on the shelf. So you know there's a free box before you say yes to a livery, and you order hay before you're down to the last bale.
- Boxes and fields, filled and free
- Paddock rotation you can actually see
- A feed plan per horse, not per memory
- Stock levels that warn you early
Costs, billing & ownership
The awkward conversation, already added up.
Livery, farrier, vet, feed and the odd bag of carrots — logged against the horse as they happen, then totalled into an invoice you can send without an evening of receipts. Split between co-owners to the penny.
- Costs logged against the right horse
- Board billing that runs every month
- Bills split between co-owners exactly
- Insurance renewals flagged before they lapse
The team
Everyone sees their bit. Only their bit.
Managers, riders, grooms, freelancers, owners, the vet. Each role opens the app to what it needs and nothing else — an owner sees their own horse, not the yard's board rates or anyone else's bill.
- Access shaped by the job, not by trust
- Owners see their own horses only
- Providers see the visits they're doing
- No shared logins, no chat group holding everything
Mrs. Hale · Owner
sees her two horses, updates & invoices
K. Turner · Groom
sees the day's duties and notes
Dr Rawlins · Vet
sees his visits and the records he writes
Owner updates
Written from what actually happened.
The week's notes and photos, pulled into a draft update for each owner. You read it, change what you want, send it. Owners feel close to their horse and stop ringing at nine on a Sunday night.
- Drafts built from the real records
- Photos from the yard, in context
- Nothing sends until you say so
- Every update kept, so you know what they were told
Storm Shadow schooled beautifully this week — shod on Tuesday, sound and settled. Photo from this morning's turnout attached.
The document vault
The passport, when the insurer wants it now.
Passports, registrations, insurance, pre-purchase vettings, agreements — filed to the horse instead of the lorry glovebox. Renewals put their hand up early, and the right paper is two taps away.
- Passports and registrations on the record
- Renewals flagged weeks ahead
- Vet reports and agreements stored whole
- Found in seconds, from the yard
The concierge
Say it the way you'd say it at the gate.
"Storm Shadow's off hind is loose, get Mr Hale out before the weekend" becomes a task on Thursday, assigned, on the right horse. It drafts, sorts and looks things up. It doesn't decide anything.
- A scribbled note becomes a real task
- Owner updates drafted for you to check
- Answers taken from your own records
- Suggestions only — every call stays yours
“Storm Shadow's off hind shoe is loose — get Mr Hale out before the weekend.”
Your move
Put the whole yard in one place.
Start with the horses you've got and the day in front of you. The rest fills in as you log it.