What's inside
Every part of the yard. One record.
Each part of EquiSphere covers one job a serious yard already does — and connects it to the rest, so the whole operation reads as one record.
Horse records
One page per horse. The whole truth.
Vet history, farrier cycles, feed plans, training notes, breeding, competition entries, and every document — passports, insurance, invoices — filed to the horse they belong to. When a horse arrives, leaves, or changes hands, the record travels whole.
- Complete history per horse
- Papers and documents attached
- Owner and provider context
- Nothing lives in someone's head
Storm Shadow
Bay gelding · 12 yrs · Owner Mrs. Hale
Health, farrier & medication
Catch the slip the morning it slips.
Cycles and protocols are tracked against the calendar, so an overdue trim or a missed booster raises its hand before it becomes a lame horse or an awkward call. Every dose is recorded with the vet who prescribed it, and withdrawal times are watched so nothing runs foul of competition rules.
- Farrier and worming cycles
- Vaccination schedules
- Medication doses and withdrawal times
- Follow-ups created automatically
Training, fitness & recovery
Peak for the day that matters.
Training programmes, workload, and recovery are kept in balance for each horse, so you can see when one is being asked for too much — or is ready for more. The work builds towards the competitions that count instead of burning out before them.
- Training plans by discipline
- Workload and recovery in view
- Fatigue and over-work flagged early
- Built around the season's goals
Competitions & travel
From entry to result, kept together.
Entries, classes, travel plans, and transport sit alongside the results and what you learned. Every outing is logged against the horse, so its form and history are always to hand — and next year's plan starts from real notes, not memory.
- Entries and class details
- Travel and transport arranged
- Results recorded per horse
- Learnings kept for next time
Breeding & pedigree
Every line, held with care.
Coverings, foaling, and lineage are recorded and linked to sire and dam, with registry papers and genetic notes attached. The pedigree of every mare and foal is complete and verifiable, whoever comes to ask.
- Covering and foaling records
- Sire and dam links
- Registry papers attached
- Performance lineage in view
Evening Star
bay filly · registry pending
Sire
Lord Windsor
Dam
Celestial Arc
Covering 14 Jun · foaled 12 May · papers attached to the record.
“Run the yard the way you care for the horses — nothing missed, nothing fussed.”
The EquiSphere principle
The yard diary
One day, one view, everyone on it.
Provider visits, staff duties, lessons, transport, and competitions sit in a single shared diary. Clashes show up when they're cheap to fix. Each person sees their day without asking for it.
- Shared day and week views
- Duties assigned by name
- Transport and competition dates
- Clashes visible early
No clashes · everyone sees their own day.
Stables, paddocks & feed
Know what's free before you're asked.
Boxes, barns, paddocks, and arenas with live occupancy and rotation plans, plus feed plans per horse and stock on the shelf. When a livery enquiry comes in, a horse needs moving, or the feed's running low, the answer is one look away.
- Occupancy and rotation at a glance
- Arena bookings
- Feed plans per horse
- Reorder before you run short
Costs, billing & ownership
Every cost lands on the right horse.
Expenses and invoices are recorded against the horse they belong to, and shared ownership is split by the percentages you set. When it's time to bill an owner, the numbers are already there — no digging through receipts on a Sunday night.
- Expenses tracked per horse
- Owner invoices made simple
- Shared ownership split fairly
- Insurance policies and renewals flagged
The team
Everyone sees their part. Only their part.
Owners, managers, riders, grooms, vets, and farriers each get a view shaped to their role. The discretion a private yard runs on is built in, not bolted on.
- Role-shaped views
- Owners see their horses only
- Providers see their visits
- You see everything
Mrs. Hale · Owner
sees her two horses, updates & invoices
K. Turner · Groom
sees the day's duties and notes
Dr Rawlins · Vet
sees his visits and the records he writes
Owner updates
The update writes itself. You sign it.
EquiSphere drafts owner updates from what actually happened — care given, work done, plans made. You read it, adjust a line, and send. Owners feel close; evenings stay yours.
- Drafted from real records
- Photos and notes included
- Send when you approve
- A record of what was said
Storm Shadow schooled beautifully this week — shod on Tuesday, sound and settled. Photo from this morning's turnout attached.
Begin
Bring the whole yard into one place.
Start with the horses you have and the day in front of you. EquiSphere takes care of the rest as you go.